Practical Information

The registration fee for the Summer Study is $425 if paid by May 23, 2001. After that date, the registration fee is $500. No registration fee will be charged to graduate students. Registration fees are payable in U.S. dollars only, and all checks should be made payable to Complete Conference Coordinators, Inc. Credit cards (Visa, MasterCard, and American Express only), bank transfers, travelers checks, and cash will also be accepted for payment of registration fees. The on-line Registration Form should be completed and payment made before May 23, 2001. Registration Fees may be charged to active Fermilab budget codes.

Cancellation of Registration must be made in writing to Complete Conference Coordinators, Inc. If received by June 13, 2001, the registration fee (less $20 processing charge) will be refunded. No refunds will be given for cancellations received after June 13, 2001.

On-site registration will take place on the evening of June 30, 2001, in the Lobby of the Conference Center from 3:00 p.m. to 6:00 p.m. Registration will also be held at the same location the following morning before sessions begin.


Snowmass Village has been selected as the site for the Summer Study because of its tradition of good working conditions, and because the relative isolation of the location, in a beautiful setting, will be conducive to free and spirited discussion, away from the normal distractions present in laboratory or university settings. The proximity of the Aspen Center for Physics also makes Snowmass particularly attractive as a summer study setting.

Snowmass Village is a mountain resort located 210 miles southwest of Denver, Colorado, 10 miles northwest of Aspen, at an altitude of nearly 2,500 m in the Rocky Mountains of Colorado the Village is accessible via Denver's International Airport with connecting flights directly into the Aspen Airport, some four miles from the Village. The Village contains a variety of hotels and privately owned condominiums, restaurants, shops, and recreational facilities, including swimming pools, tennis courts, bike paths, and trails for horseback riding. All these facilities are within walking distance, though most of the buildings are located on a rather steep hillside.


All participants will be housed in Snowmass Village in a variety of accommodations, ranging from studios to one-, two-, three- or four-bedroom condominiums. All condominiums are completely furnished. Hotel accommodations will also be available for those who desire them.

In addition to the above housing, limited student dormitory facilities will be available at the rate of $30 + 11.5% tax and civic assessment per night per person. These dormitories will be in the form of furnished condominiums in which students will have separate beds but will share bedrooms and bathrooms, as well as kitchen, dining, and living room space.

Participants may also share condominiums, but arranging for roommate(s) and making reservations are left up to the participant. Please be sure that you and your roommate(s) are scheduled to be in Snowmass for the same period of time. Also be aware that you will be responsible for the entire housing fee if your roommate(s) has to leave Snowmass earlier than originally planned.

Lodging arrangements must be made directly with Complete Conference Coordinators, Inc. by registering on line or by printing out the Housing Reservation Form and mailing or telefaxing it to the following address:


Complete Conference Coordinators, Inc.
1280 Iroquois Avenue
Suite 408
Naperville, IL 60563


Fax: 630-416-3333


A deposit of one-night's rental per reservation (in U.S. dollars only) is required on all reservations. Complete Conference Coordinators Inc. will accept credit cards (Visa, MasterCard, American Express) for this deposit. Please note the reservation cutoff date is May 23, 2001. After that date, reservations will be accepted if space is still available. Since lodging is allocated on a first-come, first-served basis, it is recommended that you make your reservations early so that you will have the best chance of getting your first preference. A map of the Snowmass Village is available on the Web to help indicate where most of the properties are located in relation to the meeting rooms, Summer Study Office, and Computing Facility.

Final payment of lodging costs must be made with the property in which you are staying. Therefore, please be prepared to have funds available to make your payment upon departure. Banking facilities will be available for all Summer Study participants.

Cancellations made less than 14 days prior to arrival will forfeit any deposits paid. If cancellations are made more than 14 days prior to arrival, the deposit refund will be subject to a reduction by $25 for processing the reservation.


The Snowmass Village Resort Association maintains a list of babysitters in the Village. The summer list will be available at registration and at the Summer Study Office.

There are a number of daycare facilities in and around Aspen and Snowmass Village. For more detailed information, please check the list of daycare centers accommodating children who are at least two years old. See the Aspen page link for further information on kids and family activities.

Social Events

On Sunday, July 1, 2001, a Companions Coffee will be held at 10:00 a.m. in the Gatehouse of the Top of the Village condominium complex. This get together will provide an opportunity for companions to obtain information on things to do in and around Snowmass Village, as well as an opportunity to meet each other and plan other companion events. Additional informal meetings will be held each morning in the Lobby of the Gatehouse for those who wish to coordinate their day's activities with others.

There will be three additional social events during the Summer Study, beginning with a complimentary Welcome Reception on Sunday, July 1, 2001 at the Roof Garden of the Snowmass Conference Center. The reception will begin at twilight and end around 8:30 p.m. All participants and companions are welcome.

The second event will be a Mid-Snowmass Night Party on Thursday, July 12.

The third and final event will be an End-of-Run Party scheduled for Thursday, July 19.

Tickets for both parties will be available for sale at the Summer Study Office in Snowmass.

Computing Facilities

Current plans call for:

  • 50 PC's for use in preparing presentations, TCP/IP connections to home institutions and checking e-mail
  • 50 DHCP Network Hookups at a central location
  • Black and White Printers
  • Color Printers

Applications provided on the Summer Study PC's:

  • Word 2000
  • PowerPoint 2000
  • Excel 2000
  • Tex Editor (more details to follow later)
  • SSH Client
  • X-Window Server Software
  • Acrobat Reader
  • Internet Explorer
  • Ghostscript
  • Telnet Client
  • FTP Client

Limited wireless network service compliant with IEEE 802.11b will be available in parts of the Village near areas already served by wired network connections. It will be up to the participant to obtain his/her own wireless network interface (PCMCIA card or other means) and have his/her computer configured for wireless operation since no technical support will be available.

Audio Visual Equipment

Each meeting room will be furnished with an overhead projector and screen.

LCD projectors will be available in the meeting rooms. It is anticipated they will have XGA (1024x768) native resolution. They will also support VGA (640x480) or XVGA (800x600). They are compatible with most laptops. Standard XGA/VGA cabling will be provided.Speakers should be sure to have their presentations available locally either on their lap top hard drives or on a CD.

Networking will not be provided in the meeting rooms, and only minimal A/V support will be available. Speakers are encouraged to know how to operate their laptops using an LCD projector. Laptop computers should be configured to send and display screen images.


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